Facility Rentals

Event attendant 

• An event attendant will be on-site throughout the duration of your event to: 
• Open the building/room for your reservation. 
• Work with the primary contact to answer any questions on the day of the reservation. 
• Assist the primary contact with the use of the building, including A/V equipment, dumpster, etc.  
• The event attendant is not responsible for clean-up, providing security, or acting as a receptionist for the event.  

Room set-up  

• Set up includes the placement of tables and chairs per the agreed-upon room configuration.  

Supplies and Special Equipment 

• Except for the items listed below, ULGSO does not provide supplies or food for events. Items such as, but not limited to, tablecloths, eating utensils, dry-erase boards, office supplies, etc. must be supplied by the Customer. There are no additional costs associated with using any of the items below, but a request must be made before the day of your event. 
• Tables - 6ft or 8ft table options are available
• Chairs
• Presentation Screens
• Wi-Fi
• Podium

Depending on your event, additional fees may apply. Your event specialist will contact you about any additional fees.  

• Security - Security is required for all events that serve alcohol and any events after 5 pm.  
• Advanced Audiovisual Equipment - Wireless microphones are available for the Convening Hall and Community room. 

The primary contact (person signing the reservation contract) must be at least 21 years of age and present on-site throughout the entire rental period. ULGSO reserves the right to approve or deny all rental requests. Any event that potentially could harm the public image of ULGSO or disrupt business operations will not be approved.  

Complete the inquiry form.  An event specialist will reach out to you within two business days. To reserve your event date, a 50% deposit of the total rental fee is due, along with a signed contract. Final payment must be made within thirty (30) business days before the event date. Payment must be made by credit card or electronic check. Cash payments are not accepted. Credit card payments can be made electronically. The customer is also required to purchase a certificate of insurance for their event.  The certificate of insurance must be sent to your event specialist before your event date.  

All spaces are rented for a minimum of 4 hours. Any time beyond the 4-hour minimum will be charged at an hourly rate. Each event includes one hour before the event start time and one hour after for set up and breakdown.  

Payment in full is required for any event reserved within 30 calendar days. A 50% deposit is due upon signing the rental contract to reserve the space and the date. The remaining balance is due 30 calendar days before the event date.  

Cancellations made 31 calendar days or more will receive a full refund. Cancellations made 30 to 15 calendar days will receive a 50% refund on the total money paid. Cancellations made 14 calendar days or less will not receive a refund.  

Requests to change the time or date of the reservation must be submitted in writing. Approval is subject to facility and staffing availability.  

ULGSO reserves the right to cancel any reservation if the facility becomes unsafe for the intended use. For example, natural disasters, or public health and safety concerns.

Yes! Decorating is permitted during the reservation time and must be removed by the end of the reservation. Please see our guidelines below.

Permitted items include -

• Balloons
• Hanging decorations with painter’s tape
• Free-standing decorations

The following items and actions are not permitted -

• Use of staples, nails, scotch, or masking tape to hang decorations 
• Use of confetti or glitter 
• Use of fog machines/pyro-tech  
• Permanently affixing items or objects to the walls or ceilings  
• Removal of artwork 

Due to space limitations, deliveries, and drop-offs must be scheduled during the reservation time unless otherwise approved by your event specialist.  

The renter is responsible for take-down and clean up, including rearranging tables and chairs. All customers are required to complete a Facilities Inspection Checklist by the end of the reservation. 

• All tables, chairs, and other furniture and equipment must be returned to their original location.  
• Any items brought to the facility by the customer must be removed by the end of the reservation.  
• The Customer must leave the facility clean and intact. All trash must be placed in the appropriate receptacles. 

The Customer is required to place a credit card on file. It is held for payment, overtime charges, incidentals, and any additional charges or damages to the event space. 

No. Flammable material is not permitted. This includes, but is not limited to, flaming foods, fireworks, grills, open flames, etc.  

Fuel canisters for warming food are permitted.  

Kitchen amenities vary between facilities. Please contact your event specialist for details. The use of kitchen amenities must be approved during your reservation process. Customers are responsible for the care and cleaning of any kitchen equipment usage.  

Serving alcohol is permitted in the following spaces: Convening Hall and Community Room. The sale of alcohol during the reservation is not permitted. You are responsible for the conduct and behavior of your guests. Underage drinking is strictly prohibited. 

Security is required for all events in which alcohol is served.  

• All events must end by 11:59pm 
• We are a smoke-free facility. Outdoor designated smoking areas are identified 
• No pets are permitted except service animals 
• Parking is available in designated lots and street parking 
• All renters are responsible for the conduct of their guests 
• Entertainment such as DJs, musicians, face painters, etc. are permitted